Statues for Interlibrary Loan Transactions (CILLT)
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Last update: 25 April 2021
Article I – Definition, Name and Headquarters
1. The name of this organization is Centre for Interlibrary Loan Transactions (CILLT), hereinafter referred to as the Centre.
2. The Centre is an international, independent, non-governmental, non-profit-making organization. Members of the Centre are institutions, companies and retired individuals.
3. The Centre is incorporated in accordance with the laws of Denmark.
4. The Headquarters of the Centre is hosted by the Administrator (see Article VI).
5. The Centre’s web site is http://illtransactions.org/.
Article II – Purpose
The purpose of the Centre is:
1. To encourage the use of ISO 18626 Information and documentation - Interlibrary Loan Transactions, hereinafter referred to as ISO 18626.
2. To represent the international community for ISO 18626.
3. To support the implementation of ISO 18626 with use cases, maintenance of http://illtransactions.org/, the mailing list, and other relevant initiatives.
4. To handle stakeholder involvement in future development of ISO 18626.
Article III – Membership
1. The Centre consists of three categories of members:
a) Institutional members such as libraries and library organizations.
b) Implementing members such as companies and institutions implementing ISO 18626.
c) Retired individuals from libraries, library organizations, companies and institutions as non-voting members.
2. Implementing members may also be members of the ISO 18626 implementers group.
Article IV – Membership fee
1. As long as possible there will be no membership fee.
2. Implementation of membership fee shall be announced one year in advance.
3. The membership fees shall be determined by the The Joint Committee.
Article V – Governance structure
1. The Centre consists of four committees:
a) The Editorial Committee
b) The Library Advisory Committee
c) The Implementers Advisory Committee
d) The Joint Committee
2. The Editorial Committee provides leadership for the Centre, manages meetings for the Advisory and Joint Committees and invites new committee members as needed.
3. The Library Advisory Committee advises the Editorial Committee about use cases, guidelines and other maintenance of http://illtransactions.org/ and contributes to development of new versions of ISO 18626.
4. The Implementers Advisory Committee advises the Editorial Committee about use cases, guidelines and other maintenance of http://illtransactions.org/ and contributes to development of new versions of ISO 18626. The Committee also prepares and maintains implementer’s documents, e.g. Implementer profiles.
5. The Joint Committee includes members of both the Library Advisory and Implementers Advisory Committee.
6. New members of the two advisory committees shall be approved by a majority of the Joint Committee followed by approval by a majority of CILLT members participating in the ballot.
7. Committee membership is voluntary.
8. Committee meetings can be physical, online or e-mail based. Meetings shall be announced by e-mail.
9. All members can propose additions, changes for use cases and guidelines; and can raise issues for development of new versions of ISO 18626. These shall be reviewed by The Joint Committee.
Article VI – Administration
1. The Editorial Committee appoints an Administrator. The Administrator does not need to be a member of The Editorial Committee, but can be a member of The Editorial Committee.
2. The Administrator and a member of The Editorial Committee are authorized to sign documents on behalf of the Centre.
Article VII – Changes the Statutes
1. The Statutes may be changed only by a two-thirds majority of the Joint Committee followed approval by a majority of CILLT members participating in the ballot.
2. Dissolution of the Centre requires a two-thirds majority of the Joint Committee at two meetings held at least one month apart.
Article VIII – Interim organization
1. The Editorial Committee will provide leadership for the formation of the Centre:
a) By establishing the Library Advisory and Implementers Advisory Committees
b) By seeking feedback from these committees on new use cases, guidelines and other documents
2. After creation of the Centre and the Governance structure, the Statutes shall be updated and this article removed. The Statutes shall be approved by two-thirds majority of the Joint Committee followed by approval by a majority of CILLT members participating in the ballot.
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